Your invoices and payments, automated end to end
We automate your billing, payment collection, reconciliation and the link with your ERP and accounting, building what is missing around the systems you already use.
- Automated billing
- Recurring billing
- Payments and pre-authorized debits
- Reconciliation
- AI invoice reading
- ERP and accounting
From invoice to general ledger
The steps that take up your teams’ time, connected to each other and to your systems.
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Automated and recurring billing
Invoices produced from your contracts, subscriptions or approved time, with taxes, prorated additions and removals, and renewals.
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Payment collection and pre-authorized debits
Payment links, card payments, pre-authorized debits and transfers with TIB Finance, tied to your invoices and your client portal.
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Bank and accounting reconciliation
Bank statements, receipts and disbursements matched to invoices automatically; only discrepancies are escalated to your teams.
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AI reading of supplier invoices
The incoming invoice is read, its fields extracted and validated, matched to the purchase order, filed and routed for approval before it is posted.
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Reminders and accounts receivable follow-up
Scheduled reminders, the status of every invoice and up-to-date balances, for your teams and for your clients in their portal.
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ERP and accounting software integration
Invoices, payments and entries synchronized with your ERP or accounting software, for example QuickBooks, SAP Business One or Odoo, with no re-entry.
One invoice, followed from start to finish
Each step triggers the next, and every event is logged.
- Request or contractAn order, a signed contract, a subscription or approved time starts the process.
- Invoice generatedThe invoice is produced with the right terms and taxes, then sent to the client with its payment link.
- Payment collectedThe client pays by payment link, by card or by pre-authorized debit, with TIB Finance.
- ReconciliationThe payment is matched to the invoice and the bank deposit; discrepancies are flagged.
- Accounting and ERPThe receipt is recorded in your ERP or accounting software, with a complete audit trail.
Systems delivered by our teams
Systems designed, built and run in production by HDCE.
- 01Operations platformA service company’s entire operation, from request to paymentTickets and sub-requests, field teams, integration with a system that has no API, and billing, over several years of development.See the project
- 09Accounting · TaxAutomated accounting and tax returnsFrom document collection to delivery to the client, with payment confirmed before delivery and dashboards for agents.See the project
- 11Billing · SubscriptionsRecurring billing and contract managementProrated additions and removals, terms and renewals, integrated with payments and accounting.See the project
To go further: Process integration, Integration platform and ERP and manufacturing.
Frequently asked questions
Can you automate billing with our current ERP?
Often, yes. We start from the ERP or accounting software you already have and build the connectors needed, including for systems that offer no API. Feasibility and scope are confirmed after we analyze your environment.
Which payment solution do you use?
We integrate TIB Finance for payment links, pre-authorized debits and transfers. If you already use another solution, we assess with you what can be connected.
Can AI process our supplier invoices?
It can read incoming invoices, extract their fields, match them to the purchase order and file them. Approvals and uncertain cases stay in your teams’ hands.
How long does a project take?
It depends on the volume, the systems to connect and the steps to automate. We set the scope, the timeline and an estimate with you after analyzing your needs.
Where is our data hosted?
The applications we build can be hosted in our data centers in Canada. Hosting is decided with you at the start of the project.